19th Ave New York, NY 95822, USA

DELEGATE REGISTRATION

Info & Fees

OIC s.r.l.
Viale G. Matteotti, 7 – 50121 Florence, Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationESPN2023@oic.it

Please note that this is the official 55th ESPN Annual Meeting website for registrations and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.
Advance registrations are preferred in order to facilitate planning of the scientific sessions and social events of the congress. On site registration is strongly discouraged and availability for social events might not be guaranteed.

INDIVIDUAL REGISTRATIONS

Participants may proceed with the on-line reservation system:
Off-line registrations and requests of pro-forma/ invoices sent by fax or mail are subject to an additional € 30,00 for administration expenses.

CLICK HERE FOR INDIVIDUAL REGISTRATION (link to add to connect to the registration portal)

GROUP REGISTRATIONS

Please ask for a group account by contacting OIC to registrationESPN2023@oic.it.

FEES 

 Early
(Before Jun 30, 2023)
Late
(From Jul 1 to Aug 31, 2023)
Onsite Registration
(From Sep 1, 2023)
Registration TypeIn presenceONLINEIn presenceONLINEIn presenceONLINE
ESPN Members495 €300 €610 €350 €695 €400 €
Non-ESPN Members650 €500 €750 €550 €780 €590 €
Residents*, developing Countries, nurses200 €150 €240 €190 €290 €250 €
Medical Students*100 €
Accompanying Person120 €
Company Representative360 €
Single Day Ticket**    260 € 
Pre-congress course for doctors50 €
Pre-congress course for allied health professionals and dietitians25 €
Dinner Ticket65 €

* Application for the resident fee and for medical students should be certified by a letter from the head of the department/university to be up-loaded in the on-line platform directly (pdf format is required), stating that the applicant is a paediatric resident/medical student at the time of registration.

** Single day Tickets for one day only can be purchased only on site and for in presence attendance.
Registration is mandatory for all oral and posters presenters.

What's included?

Visa Information

Nationals of some countries will need a travel-visa to enter in Lithuania (and Schengen area).
Participants should contact the Lithuanian Embassy or Consulate in their home country as soon as possible to confirm their travel-visa requirements. It is the sole responsibility of the participant to procure the necessary visa to attend the congress.
Participant should initiate the application process at least 3 months prior to departure. OIC Group is not able to assist participants with their visa application and cannot intervene with Embassies or Consulates on behalf of any participant.
For additional details please visit the following website https://www.schengenvisainfo.com/lithuania-visa/.

Letter of Invitation (for Visa Application)
Visa invitation letter can be required during the registration process.
Only participants fully registered in the Meeting can obtain a personal invitation letter.
If requested, relevant expenses for hardcopy of the invitation letter sent by express courier must be paid in advance.
Please note that the visa invitation letter only aims to assist participants who need to obtain a visa or permission to attend the Meeting and it is not a commitment from the organizers to cover any kind of expenses or to provide any financial support. All expenses incurred in relation to the conference remain the sole responsibility of the participant.

Terms of Payment

The following credit cards are accepted: American Express, VISA, MasterCard.
We would like to inform you that as of 14 September 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).
As an OIC Group customer, your payments will become even more secure.
To get more information about this, please visit our dedicated page available here (link).
Payment by bank transfer are accepted up to the late fee deadline of 29 August 2023.

Cash payment in Euros will be accepted on-site in Vilnius.

Not available for online applications.

Account name OIC srl
Bank name Intesa Sanpaolo SpA
Bank Address Viale Matteotti 20r, 50132 Florence, Italy
IBAN IT85 V030 6902 9010 0000 0010 628
SWIFT code BCITITMM

Bank transfers must not involve charges for the recipient.

Important information

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.
Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 30,00 administration charge.
Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellation and Refunds
Any change or cancellation in connection with registration fees and social events must be made in writing to O.I.C. srl, Fax +39 055 5035230, e-mail registrationESPN@oic.it.
For cancellations received by 1 july 2023 the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty.
For cancellations received by 31 August 2023 the paid amount will be refunded with a deduction of 50% that will be invoiced as penalty.
No refund will be processed for cancellations received after 1 September, 2023.
Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.
Name changes incur a handling fee of € 50 per registration.
In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, OIC shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change. In case of Force Majeure the whole fee will be refunded with the only application of an administrative fee of 50 Eur.

OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC.
OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.