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ACCOMMODATION

For your security
If any other company or agency offering registration, hotel bookings and other arrangements for the event in Vilnius, contacts you, please note that these companies and fraudulent websites are not authorised to represent the ESPN 55th Annual Meeting in any way, nor do they have access to the officially room blocks or rates contracted by OIC srl.
We strongly recommend to proceed with extreme caution in communication with these unauthorised companies and we invite to avoid providing any personal information on the phone.
OIC srl is appointed as the sole authorised accommodation booking agent for the upcoming ESPN 55th Annual Meeting.

General Information
Given the high season period and the conjunction with many other events that will take place in Vilnius at the same time, the Organising Secretariat negotiated with the city hotels the best rates applicable.
Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.
The indicated rates and availabilities are only applicable for reservations received by 1 August 2023, after this date OIC cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.
Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Individual Reservations
Participants may proceed with the on-line reservation system: BOOK YOUR ROOM NOW

Group Reservations
For group reservations of more than 5 rooms ask for a specific hotel offer by contacting OIC to registrationESPN@oic.it. Reservations will be handled with separate contract with dedicated terms & conditions.

Hotel List

Hotel 4*Single use
Day Rate
Double use
Day Rate
Radisson Hotel105,00 €115,00 €
Neringa Hotel95,00 €105,00 €

For different Hotel Accommodations please click on:

https://uk.hotels.com/search.do?destination-id=1644852&q-check-in=2023-09-27&q-check-out=2023-10-02&q-rooms=1&q-room-0-adults=2&q-room-0-children=0&sort-order=BEST_SELLER

The indicated rates are in Euro, per room per night. Buffet breakfast, taxes and service included.
City Tax of € 1,00 per person per night in addition.
During the last period before the event, the hotel may not be available for bookings – check availability into the on-line registration platform or through OIC.
To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance. Please note that hotels occasionally publish online or last minute promotion rates for a limited number of rooms that may vary from the prices contracted for the congress.

Terms of Payment

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

Payment by Credit card
The following credit cards are accepted: American Express, VISA, MasterCard
We would like to inform you that as of 14 September 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).
As an OIC Group customer, your payments will become even more secure.
To get more information about this, please visit our dedicated page available here.
Payment by bank transfer are accepted up to 3 May 2022

BANK TRANSFER (NOT AVAILABLE FOR ONLINE APPLICATIONS)
Account name OIC srl
Bank name Intesa Sanpaolo SpA
Bank Address Viale Matteotti 20r, 50132 Florence, Italy
IBAN IT85 V030 6902 9010 0000 0010 628
SWIFT code BCITITMM

CHARGES

IMPORTANT INFORMATION

Invoices
Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellation and Refunds
Any change or cancellation in connection with hotel accommodations must be sent in writing to the Organising Secretariat O.I.C. to: registrationESPN@oic.it
Hotels will not accept any changes or cancellations directly.
Attrition policy for cancellations (valid for individual bookings and small groups up to 5 rooms):

Up to and including 28 April, 2023: € 25,00 will be withheld for administrative charge.
From 2 April to 3 May 2023 inclusive: one night accommodation will be withheld as cancellation charge.
From 4 May to 27 June 2023: the paid amount will be refunded with a deduction of 90% as cancellation charge.
From 28 June 2023: no refund will be made for cancellations, changes and reduction of stay duration.
No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.
Booking fees cannot be refunded in any case.